Allowing Use of Childcare Vouchers
The key part to this feature, is that as a school, you can decide not only who can use Childcare Vouchers on the system, but also what the parents can use them on.
When creating any Offer or Booking, you will see a tick box like the below;
This will always be on the Price stage of the Offer/Booking creation.
By ticking this, any parents with Childcare Voucher credit on their account can use this credit to pay for this item instead of their card.
As the funds are deposited directly to your account, we maintain no control of this and will not charge Transaction Fees on any payments made via Childcare Vouchers.
Allocating Childcare Vouchers
To start, click on the CCV option on the main Weduc Payments header bar.
Here, you then want to select Childcare Voucher Users.
Here you will see a search box, you can use this to search for the child you need to add credit to. Simply type the child's name to search for them.
From here, you will be able to see the current balance of their Childcare Voucher purse as well as how much they have accumulatively spent in CCV.
To add more credit, click the cog next to the child and then Top Up Childcare Voucher Funds.
In the box provided, type in the amount you need to add onto the existing balance. This is the balance to add for this one particular child.
Then click Top Up.
You will then be presented with a screen to confirm your top up.
If you are happy with this, click Confirm.
The funds will be instantly added to the existing balance.
Reconciling Childcare Voucher Spend
When in the CCV area of the system, click on Transactions.
This will then allow you to run a report on all Childcare Voucher spending. You can use the Show Filter button to add in specific dates that you wish to report on.
Once you have ran your report, you can press Export to download this file to a CSV format.
You can then filter the CSV file as needed for specific data.